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董事会章程

第一条：名称
本会定名为‘吉隆坡永春会馆’（以下简称本会）。

第二条：注册地址
本会注册地址设在吉隆坡安邦路门牌55－59号或由董事会决定在吉隆坡其他适当楼宇。注册地址之更换必须得到社团注册官之许可。

第三条：宗旨
本会宗旨包括：

  1. 联络和促进乡谊，兴办教育及参与公益慈善事业。
  2. 进行对同乡或社会有益的活动。
  3. 促进各民族间之亲善与团结。
  4. 商研讨论和评析对本会及会员有影响之问题。
  5. 推动及参与文化和社会福利活动。
  6. 联络与本会宗旨相同的社团，共同合作以达致上述目标。

第四条：会员

  1. 凡属永春同乡（根据父亲的祖籍），年龄在十八岁以上的马来西亚公民，品行良好且居住在吉隆坡直辖区或雪兰莪州者，均可依本会章程申请为会员。本会会员必须遵守本会章程，并有促进会务，协助其他会员的义务。
  2. 凡申请为会员者，必须填具指定表格一份，并由一位会员介绍，另一位赞成以及缴交RM100会费予本会。
  3. 董事会有权拒绝任何会员申请书，不必说明理由。
  4. 申请入会者，经董事会通过后，发给会员证书一纸，由会长和总务签署并盖本会图章为证。本会会员乃永久会员。

第五条：董事会

  1. 本董事会的组成：
    1. 25位票选董事
    2. 青年团团长及秘书，妇女组主席及秘书为当然董事。
    3. 另可由会长提名委任董事不超过4位。
  2. 董事会成员包括:
    1. 会长一名
    2. 正福利主任一名
    3. 副会长三名
    4. 副福利主任一名
    5. 正总务一名
    6. 正青年团主任一名
    7. 副总务一名
    8. 副青年团主任一名
    9. 正财政一名
    10. 正妇女组主任一名
    11. 副财政一名
    12. 副妇女组主任一名
    13. 调查二名
    14. 普通董事十一名
    15. 正文教主任一名
    16. 副文教主任一名
  3. 会员大会为本会最高机构，会员大会后董事会须执行本会事务，于每届之选举年，会员大会后卸任董事须于14天内移交职务，在选举14天后，新任董事会自动取代卸任董事会。
  4. 委任董事由会长提名，并需获得出席董事会半数通过方为有效。委任董事与票选董事享有同等权力。
  5. 董事会成员及负责执行本会会务之任何职员，必须是马来西亚公民。
  6. 董事会负责执行及监督本会日常事务，根据会员大会的议决执行有关会务。董事会不得有违反会员大会的意愿之行动，董事会必须向会员大会负责任，在会员大会提呈一年来活动报告。
  7. 董事会议可由会长一人训示召开，每年至少召开四次董事会议，会议通知书必须在一星期前发出，董事会议也可在不少过三位董事书面要求总务召开，若5天内总务不召开会议，则联名之董事有权于过后的7天内自行召开会议，并发出会议通知书，惟会议通知书也需7天之前寄发，会议之法定人数必须是董事会成员的一半。
  8. 任何连续缺席三次的董事, 如无获得董事会接受之理由, 将被当自动辞职论。
  9. 因为死亡或辞职而悬空的董事职位，董事会可以委任任何一位会员填补，直至当届董事会届满为止。
  10. 董事会可授权总务或其他董事执行会务，董事会有权委任许可之人士执行会务，董事会有权以失职、失信、无效率或拒绝执行任务或为了对维护本会的利益而对任何职员采取停职或免职的处罚。
  11. 董事会随时解释本会章程条文，并对任何未列明的条文做最后决定。
  12. 除非与会员大会所通过决定的政策有抵触，董事会的决定是绝对有效，直至另一个会员大会取消为止。

第六条：职权与义务

  1. 凡永春同乡对本会有殊勋或捐巨款给本会者，可由董事会委任为名誉会长、顾问或名誉董事，任期与董事会相同。名誉会长、顾问或名誉董事名额不超过十五名。名誉会长、顾问或名誉董事非董事会成员，但可受邀出席董事会议，提供咨询意见。（原第五条d）
  2. 名誉会长或顾问有权评论本会事务及提呈建议，以资参考。
  3. 正会长为会议当然主席及办理会务各事，可动用不超过壹万元开销及提议委任董事。
  4. 副会长协助正会长办理各事，如正会长缺席得代行其职权。
    1. 正总务管理本会印章和负责信件来往，且有权任免员役，提议彼等之薪金予董事会通过以及执行董事会一切议决案。
    2. 正总务有权处理购置不超过五千元应需器具或开销。
  6. 副总务协助正总务办事,如正总务因故缺席时得代执行任务。
    1. 财政管理本会财政上的事务。
    2. 持有现金不得超过三百元。
    3. 本会一切收入，必须以本会名义存入指定的银行。
    4. 财政管理本会契据及各项收支账簿。
    5. 在主席或总务同意下，财政有权将本会剩余之款项定期存放银行或有执照之金融公司生息。
    6. 财政须将本会进支账目交查账稽查，然后交董事会通过之。
  8. 副财政协助财政办理事务，如正财政因故缺席，得代执行任务。
  9. 调查员负责调查与报告有关本会内外一切事务。
  10. 文教主任负责推动文化和教育活动，协助编辑出版会讯报告及奖励金审查。
  11. 副文教主任协助正主任办事，如正主任缺席得代行其职权。
  12. 福利主任为推动会员及社会福利工作。
  13. 副福利主任协助正主任处理各事，如正主任缺席得代执行其职权。
  14. 青年主任处理一切青年团事务。
  15. 副青年主任协助正主任处理一切青年团事务。
  16. 妇女主任处理一切妇女组事务。
  17. 副妇女主任协助正主任处理一切妇女组事务。
  18. 董事协助处理本会一切事务。

第七条：会员大会

  1. 本会最高机构是会员大会，会议的法定人数为一半数会员或董事会两倍人数以何者为最少。
  2. 在会员大会指定开会时间超过半小时后，到会者仍未达法定人数，董事会可决定将大会日期在三十天内召开。如再次会议指定时间超过半小时后仍未有足够法定人数，会员大会得以进行，惟该会议不可修改章程或对影响所有会员事宜作出任何决定。
  3. 常年会员大会由董事会拟订日期，在每一财政年结束后从速召开，惟最迟必须在每年四月底以前举行。常年会员大会议程必须包括。
    1. 通过接纳会务报告。
    2. 通过全年账目。
    3. 如属选举年选举新董事，并委任查账两名。
    4. 讨论预先提出之议案。
  4. 总务必须在会员大会召开前十四天发出开会通告予会员，已查核账目、年报（会务报告）和议程，必须同时寄发，会馆也必须在办事处提供这些文件，以备会员查阅。
  5. 在下列情况下，可以召开紧急会员大会：
    1. 董事会认为必要的话。
    2. 不少过廿巴仙会员之书面向董事会提出要求召开紧急会议的目的及缘由。
  6. 接获会员书面要求后，董事会必须在三十天内召开紧急会议，正总务必须将有关紧急会议的开会通知和议程在会议召开日期前十五天寄发给会员，若三十天内董事会未召开会议，则提出书面要求之会员可自行召开紧急会议，并发出开会通知及议程，惟开会通知及议程须在会前十五天寄发。
  7. 本章程条文内之(a)及(b)项有关法定人数，以及延期开会的事项，适用於紧急会议，惟延期召开的紧急会议，在指定时间超过半小时而法定人数仍不足者,紧急会议不得召开，而六个月内不得以相同的理由要求召开紧急会议。

第八条：选举

（a） 本会董事须在会员大会中选后十四天内举行复选，以提名方式根据第五条(b)选出各职位，如票数相同，则以抽签方式决定之。
（b） 由董事会组成选举小组，负责初选事宜，初选以提名方式进行。选举小组的细则，程序和一切有关选举等事项为该组最后的决定，董事会和会员大会不得有异议。选举小组于初选后自动解散。
（c） 凡会员有投票选举及被选权，如破产者，神经不正常与犯罪或犯欺骗案 者，则无投票选举及被选权。
（d） 董事任期以一届三年为限, 如复被选得以连任, 惟会长，总务及财政不得连任超过二届（六年）。
(e) 当选者不愿接受被选职位，或有董事提出呈辞者，必须以书面通知董事会,以便本会从被选候补者根据其得票依次填补。

第九条：财政开销

(a) 根据本条文之规定，本会的基金可以拨充推动会务、薪金、津贴、董事和受薪职员以及账目查核之费用，惟本会基金不得用以支付任何人士法律上之罚款。
(b) 所有支票及由银行户口支出的款项，须由会长，总务和财政三人中之任何两人共同签署方为有效。
(c) 董事会有权批准三万元以内之会务开销。
(d) 每一财政年结束后，尽速准备财政进支表及收支平衡表，以让查账审核，查核过的账目必须提呈会员大会批准，这些账目表，必须存放在会所，以便会员查询。
(e) 本会财政年由每年元月一日开始。

第十条：产业

  1. 本会所拥有的不动产业须注册在本会名下。
  2. 本会之产业不得转让或抵押，除非得到会员大会四分之三出席者同意。

第十一条：借用

凡会员逢喜庆宴会等借用本会馆须缴费，收费数目由董事会决定，同时须至少两星期通知会长、总务、财政三人中之两人决定之，必要时董事部可缩短通知期限。

第十二条：查核账目

  1. 会员大会可以委任两名内部查账，任期三年。查账非属董事会成员，且不可 连任。
  2. 内部查账必须查核本会账目，并在会员大会提呈报告。他们也可以在会长之要求下，随时查核本会账目，并向董事会报告。

第十三条：修改章程

本会章程如增删或修改须三分之二董事提议呈交大会考虑，而会员大会至少三分之二出席会员通过之，所有修改章程须经社团注册官批准后方能实施。

第十四条：解散

  1. 本会不能予以解散，除非召开会员大会并获得出席大会五分之四会员同意方能解散，会议通告至少两星期前通知各会员。
  2.  倘会员大会决定解散本会时，本会须先完满清偿其所有合法负担之一切债务，而余款将由会员大会决定处理。
  3.  解散通知书须由会长、总务、财政三人联名於大会通过解散十四天内呈交社团注册官。

※
2013年4月28日会员大会通过修改
2013年7月1日社团注册官来函批准

CONSTITUTION

KUALA LUMPUR ENG CHOON HOEY KUAN

CLAUSE 1 NAME

1. The Association shall be known as

KUALA LUMPUR ENG CHOON HOEY KUAN

Hereinafter referred to as “the Association”.

2. Meaning of name :

3. Level : Lain-lain

CLAUSE 2 ADDRESS

1. The registered address is
NO 55-59, JALAN AMPANG 50450 KUALA LUMPUR
WILAYAH PERSEKUTUAN KUALA LUMPUR

or at such other place as may from time to time be decided by the Committee; and the postal address is

NO 55-59, JALAN AMPANG 50450 KUALA LUMPUR
WILAYAH PERSEKUTUAN KUALA LUMPUR

2. The registered and postal addresses shall not be changed without the prior approval of the Registrar of Societies.

CLAUSE 3 OBJECTIVE

The objects of the Association shall be:-
a) To promote and foster goodwill and friendship amongst all Eng Choons and to promote education and do and carry out social welfare and charitable activities.
b) To carry out activities for the benefit of Eng Choons or the society at large.
c) To promote goodwill and unity amongst all races.
d) To discuss debate and comment on problems affecting the Association and its members.
e) To promote and to participate in cultural and social welfare activities.
f) To liaise and co-operate with other associations which have similar objects as the

Association so as to achieve and to fulfill the objects above.

CLAUSE 4 MEMBERSHIP

a) Any Eng Choon (based on father’s clan), 18 years old and above, who is a Malaysian citizen of good character and who resides in the Federal Territory or Selangor may apply in accordance to the rules herein to become a member. Members shall abide by the rules of the Association and to have the duty to promote the Association and to assist the other members.
b) Application for membership shall be made in prescribed form, proposes by a member and seconded by another and shall be accompanied by the payment of Ringgit one hundred (RM 100) only payable to the Association. The committee may at its discretion reject any application without assigning any reason therefore.
c) The Committee shall have the right to reject any application for membership without assigning any reason.
d) On admission as a member, a certificate of membership signed by the President and the Secretary and sealed with the Association seal shall be given to the member. All members are life members.

CLAUSE 5 RESIGNATION AND TERMINATION

tiada clause ini CLAUSE 6 SOURCE OF INCOME
tiada clause ini CLAUSE 7 GENERAL MEETING
a) The supreme authority of the Association is vested in a general meeting of the members. At least one half of the total voting membership or twice the Committee members, whichever is the lesser must be present at a general meeting for its proceedings to be valid and to constitute a quorum.
b) If half an hour after the time appointed for a quorum is not present, the meeting shall be postponed to a date (not exceeding 30 days) to be decided by the Committee; and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall have the power to proceed with the meeting but they shall have no power to alter the rules of the Association or to make decisions affecting the whole membership.
c) An Annual General Meeting of the Association shall be held as soon as possible after the close of each financial year on a date and at a time to be decided by the Committee, but shall not be later than the month of April. The business of the Annual General Meeting shall be:-
i) To receive the Committee’s report on the working of the Association during the

previous year;
ii) To receive the Treasurer’s report and the audited accounts of the Association for the previous year;
iii) To elect a new Committee when election is due and to appoint two (2) internal auditors for the ensuing year;
iv) To deal with such other matters as may be put before it.
d) The Secretary shall send to all members at least 14 days before the meeting the notice of meeting together with the audited accounts, the annual report and the agenda of the meeting. Copies of these documents will also be made available at the office of the Association for the inspection of the members.
e) An Extraordinary General Meeting of the Association shall be convened:
i) whenever the Committee deems it desirable, or
ii) at the joint request in writing of not less than twenty percent of the members of the Association to the Committee, stating the purpose and the reasons for such meeting.
f) An Extraordinary General Meeting requisitioned by members shall be held for a date within 30 days of the receipt of such requisition. The Secretary shall give notice of the Extraordinary General Meeting and the agenda to all members at least fifteen days before the date fixed for the meeting. If the Committee does not convene the Extraordinary General Meeting within the 30 days’ period, the requisitionists shall be entitled to convene the Extraordinary General Meeting and to give notice of meeting and the agenda not less than 15 days before the Extraordinary General Meeting.
g) Paragraph (a) and (b) of this rule regarding the quorum and the postponement of an Annual General Meeting shall apply to an Extraordinary General Meeting, but with the proviso that if no quorum is present after half an hour from the time appointed for a postponed Extraordinary General Meeting requisitioned by members the meeting shall be cancelled and no Extraordinary General Meeting shall be requisitioned for the same purpose until after the lapse of at least six months from the date thereof.

CLAUSE 8 COMMITTEE

a) The Committee will be constituted by
1. 25 elected directors;
2. The Youth Chief & Secretary and the Women Chairlady & Secretary as the directors ex officio; and
3. Four appointed directors nominated by the President.
b) The Committee shall consist of;- 1 President
3 Vice President
1 Secretary
1 Assistant Secretary
1 Treasurer
1 Assistant Treasurer
2 Investigators
1 Cultural and Education Secretary
1 Assistant Cultural and Education Secretary

1 Social Welfare Secretary
1 Assistant Social Welfare Secretary 1 Youth Secretary
1Assistant Youth Secretary 1 Women Secretary 1Assistant Women Secretary
11 Ordinary Committee members.
c) The General Meeting of the members shall be the highest authority. After the General Meeting of the members, the Committee shall execute the functions and the activities of the Association. At the election year, the out-going Committee shall within fourteen days after the General Meeting of the members hand over the management to the in-coming Committee. Immediately after 14 days from the election, the in-coming Committee shall automatically take over the function of the out-going Committee.
d) The appointed directors shall be nominated by the President and be approved by 50% of the number of directors attending the Committee meeting. The appointed directors shall have the same rights as the elected directors.
e) The office-bearers of the Association and any officer performing executive functions in the Association shall be Malaysian citizens.
f) The function of the Committee is to organise and to supervise the day-to-day activities of the Association and to make decisions on matters affecting its running within the general policy laid down by the general meeting. The Committee may not act contrary to the expressed wishes of the general meeting without prior reference to it and shall always remain subordinate to the general meeting. It shall furnish a report to each Annual General Meeting on its activities during the previous year.
g) The Committee meeting may be convened by the President acting alone. The Committee shall meet at least 4 times in a year and seven days notice of each meeting shall be given to the members. The Committee meeting may also be called by the Secretary upon the requisition of not less than three members of the Committee. If the Secretary does not convene the meeting within the 5 days’ period, the requisitionists shall be entitled to convene the meeting within 7 days from the 5 days’ period and to give notice of meeting not less than 7 days before the meeting. The quorum for the Committee meeting is one half of the Committee members.
h) Any member of the Committee who fails to attend three consecutive meetings of the Committee without satisfactory explanation shall be deemed to have resigned from the Committee.
i) In the event of the death or resignation of a member of the Committee, the Committee shall have the power to appoint any other member of the Association to fill the vacancy until the expiry of the incumbent Committee.
j) The Committee shall give instructions to the Secretary and the other officers for the conduct of the Affairs of the Association. It may appoint such other organisers and such staff as it deems necessary. It may suspend or dismiss any organiser or member of the staff for neglect of duty, dishonestly, incompetence, refusal to carry out the decisions of the Committee, or for any other reason which it deems good and sufficient in the interest of the Association.
k) Between Annual General Meetings the Committee shall interpret the rules of the Association and, when necessary, determine any point on the rules which are silent.
l) Except where they are contrary to or inconsistent with the policy previously laid down by the general meeting the decisions of the Committee shall be binding on all

members of the Association unless and until countermanded by a resolution of a general meeting.

CLAUSE 9 DUTIES OF OFFICE BEARERS

i) Any Eng Choon who has rendered meritorious services or who has made a very large donation to the Association may be appointed by the Committee to be the Honorary President, Adviser or Honorary Committee Member of the Association. The total number of Honorary President, Adviser or Honorary Committee Member shall not exceed 15 persons with the term of appointment same as the term of office for the Committee Member. They are not a committee member, however, Honorary President or Adviser may be invited to attend the Committee Meetings to give their views on issues.
ii) An Honorary President or Adviser is entitled to comment on the affairs of the Association and to make proposals for the Association’s reference.
iii) The President shall act as the Chairman at all general meetings and committee meetings. He will represent the Association in all matters with other organizations and manages the Association’s affairs. He has the power to authorise payment up to RM10 thousand (RM10,000/=) only and to nominate appointed directors.
iv) The Vice-Presidents shall assist the President in handing the affairs of the Association. In the absence of the President, the Vice-Presidents shall act on his behalf.
v)
a) The Secretary shall keep the seal of the Association and to be responsible for the correspondence of the Association. He shall have the power to engage or dismiss employees of the Association and to propose their salary for the approval of the Committee and to carry out all resolutions passed by the Committee.
b) The Secretary shall have the power to buy the necessity equipment or incur expenses up to the limit of RM Five Thousand (RM5,000) only.
vi) The Assistant Secretary shall assist the Secretary and shall act for him in his absence.
vii) The Treasurer shall:-
a) be in charge of all financial matters of the Association.
b) hold petty cash not exceeding Ringgit Three hundred ($300/=).
c) deposit all moneys received by the Association with a licensed bank appointed by the committee. The bank account shall be in the name of the Association.
d) keep the title deeds, vouchers and books of the Association.
e) have power to deposit any surplus funds of the association on fixed deposits with licensed banks or finance companies, with the consent of the President or Secretary.
f) submit statement of accounts for auditing and for the adoption by the Committee.
viii) The Assistant Treasurer shall assist the Treasurer and shall act for him in his absence.
ix) The investigators shall enquire into any matter that requires investigation whether such matter concerns the Association or is related to any outsider.
x) The Cultural and Education Secretary shall deal with all cultural and education affairs, assisting in the publication and edition of the Association publication and also the scholarship award verification.

xi) The assistant cultural and education secretary shall assist the cultural and education secretary and shall act for him in his absence.
xii) The Social Welfare Secretary shall promote the members of the Association and be responsible for all social and welfare affairs.
xiii) The assistant social and welfare secretary shall assist the social and welfare secretary and shall act for him in his absence.
xiv) The youth secretary shall deal with youth affairs.
xv) The Assistant youth secretary shall assist the youth secretary and shall act for him in his absence.
xvi) The women secretary shall deal with women’s affairs.
xvii) The assistant women secretary shall assist the women secretary and shall act for her in her absence.
xviii) The Ordinary committee members shall assist in the management of the Association.

CLAUSE 10 FINANCIAL PROVISION

a) Subject to the following provisions in this rules, the fund of the Association may be expanded for any purpose necessary for the carrying out of the administration the payment of salaries, allowances and expenses to its office-bearers and paid staff, and the audit of its accounts, but they shall on no account be used to pay the fine of any member who may be convicted in a court of law.
b) All cheques or withdrawal notices on the Association’s account shall be signed jointly by any two of the President, the Secretary and the Treasurer.
c) The Committee may authorize expenditure for the Association not exceeding RM30,000.
d) As soon as possible after the end of each financial year a statement of receipts and payments and a balance sheet shall be prepared and audited by the auditors. The audited accounts shall be submitted for the approval of the next Annual General Meeting, and copies shall be made available at the registered office of the Association for the perusal of members.
e) The financial year of the Association shall begin on the 1st January every year.

CLAUSE 11 AUDITORS

a) Two persons, shall not be office-bearers of the Association shall be appointed by the Annual General Meeting as Honorary Auditors. They shall hold office for three years only and shall not be re-elected. They are not the committee members.
b) The Auditors shall be required to audit the Accounts of the Association for the year, and to make a report or certificate for the Annual General Meeting. They may also be required by the President to audit the accounts of the Association for any period within their tenure of office at any date, and to make a report to the Committee.

CLAUSE 12 PROPERTY ADMINISTRATOR / TRUSTEES

a) All immovable property shall be registered under the name of the Association.
b) The property of the Association shall not be sold/transferred/assigned charge or be mortgaged unless three-quarter of the members present at the general meeting have so decided.

CLAUSE 13 INTERPRETATION

tiada clause ini CLAUSE 14 ADVISOR / PATRON
tiada clause ini CLAUSE 15 PROHIBITION
tiada clause ini

CLAUSE 16 AMENDMENT OF CONSTITUTION

Any amendments or revision to the Rules of the Association shall be proposed by not less than two-third of the Committee members to the General Meeting and shall be carried out with the approval of at least two-third of the members of the Association present at the General Meeting. All amendments shall come into force only after the approval of the Registrar of Societies.

CLAUSE 17 DISSOLUTION

a) The Association shall not be dissolved, except with the consent of three-fifth of the total voting membership. At least two weeks’ Notice shall be given to each member before the general meeting.
b) In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Association shall be fully discharged and the disposal of the remaining fund shall be decided by a general meeting of members.
c) Notice of dissolution signed by the President, the Secretary and the Treasurer shall be presented within 14 days of the dissolution to the Registrar of Societies.

CLAUSE 18 FLAG, LOGO AND BADGE

1. Flag

Description tiada
2. Logo

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3. Badge

Description tiada

CLAUSE 19 ELECTION

a) The Committee shall conduct a second stage election by way of nomination for the posts as provided under Article 5(b) within 14 days after being elected at the Annual General Meeting. When the votes are equal, it would be decided by drawing lots.
b) The Committee shall form an Election Sub-Committee to be in-charge of the preliminary election and such election shall be conducted by way of nomination. The decision of the Election Sub-Committee in relation to its rules, procedures and all election related matters shall be final and shall not be overruled by the Committee and the General Meeting of the members. The Election Sub-Committee shall be dissolved automatically after the preliminary election.
c) Members have the right to vote to elect and to be elected. But members who are bankrupt, of unsound mind and found guilty of crime involving dishonest or fraud by a Court shall not be entitled to vote to elect or to be elected.
d) The term of office of the Committee member shall be for the period of three years in one term and they may be re-elected to continue to serve the Association. But the President, the Secretary and the Treasurer shall not serve for more than two consecutive terms (six years).
e) Any committee member who refuses to hold office after he has been elected or who intends to resign must notify the Association in writing and the Association shall fill the vacancy by the member with the next highest ranking member of votes.

CLAUSE 20 USE OF PROPERTY

A member may borrow the premises of the Association for wedding, birthday or other similar occasions and the amount of payment for the use of the premises shall be determined by any two of the President, Secretary and Treasurer. He shall give at least two weeks’ notice in advance. The Committee may allow for shorter period of notice.